Applicant Resources & Frequently Asked Questions

Welcome! We are excited that you are considering employment at the Youngstown State University. Below you will find some information about employee benefits, the types of employment opportunities available, and how to make the most of YSU's online job site.

Youngstown State University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.

Youngstown State University does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity and/or expression, disability, age, religion or veteran/military status. Please visit YSU ADA Compliance for contact information for persons designated to handle questions about this policy.

CAMPUS SECURITY CRIME STATISTICS: For more about safety at Youngstown State University, and to review the Annual Security Report, which contains information about crime statistics and other safety and security matters, please visit Safety Fire Report

Note to Applicants: Social networking profiles may be viewed as part of the reference checking process.

• How do I apply for a position at Youngstown State University?

  All of our positions are posted on our Careers website http://jobs.ysu.edu. If you do not have an account, click “Create Account” from the menu on the left. If you already have an account on our Careers site, login using the “Login” option from the menu on the left. Once you have created an account and/or logged in, you may search for jobs using the “Search Jobs” option from the menu on the left. Search for positions using keywords or by department or college/division. To apply, click on any position that interests you and for which you meet the minimum qualifications, then click “Apply for this Job” button above the posting to initiate the application process.

• I forgot my username and/or password. What should I do?

  Go to the login screen and click “I forgot username/password?” You will be prompted for your email address or username and asked to answer the security questions you created when setting up your account. Follow the prompts on the screen to have your password reset or username emailed to you

• What happens after I submit my application?

  When you submit your application materials via the Careers website, your application and qualifications will immediately be entered into consideration for the position(s) to which you applied. The established Search Committee and or Hiring Manager reviews submitted applications, comparing materials to the advertised requirements, preferences, and needs of the position, and determines which applicants to contact for interviews. If you are selected for an interview, the Search Committee or Hiring Manager will contact you directly.

• How long is a position open to receive applications?

  The date a position is eligible to close for application is indicated in the Posting Detail Information as the “Close Date” date for the posting. Postings without a close date listed, would be “Open until Filled.” These postings will continue recruitment and accept applications, up until the position is filled. The Search Committee often uses an initial review date to screen candidate materials and invite candidates for interview. It is at the Search Committee and Hiring Manager’s discretion whether to consider additional candidate materials received after the initial review date.

• A posting on the website lists the open date as quite some time ago. Is the position still available?

  Yes, the position has not been filled. Generally, postings that list an older open date are pooled positions. Vacancies may be filled on a regular basis. The posting remains open to recruit a steady pool of candidates as needs arise. Part-time Faculty positions often remain open. Candidates would have an opportunity for employment on a semester by semester basis depending on enrollment and instructor availability.

• What is the status of my application or has the position been filled?

  You can check on the status of your application by logging in to the applicant tracking system. Once you log in, go to “Your Applications” located in the menu to left. The most common applicant statuses are listed below:

  • In Progress – Your application is complete and has been successfully submitted. The Search Committee or Hiring Manager may begin the application review process at any time.
  • Position Filled – The Hiring Authority has concluded their search and the vacancy has been filled.
• The applicant tracking system indicates that my application is incomplete. What additional steps are necessary to complete the application?

  Login into your account, you will then select “Your Applications.” Incomplete applications will be listed in the “Applications to Complete” section. Select the posting by clicking on the position title. You are then able to review the information in each section for accuracy and completeness. Use the next button to review each section. Once you have reached the end of the application, a summary of the any incomplete information will be displayed in a red box at the top of the page. Completed sections will be displayed with a green check mark and incomplete sections will have a red X. You are then able to complete the sections needed by clicking on the title of the section or the links in the red box at the top of the page. If you continue to experience issues when trying to apply, please contact the Office of Human Resources at (330) 941-1508.

• When I login to check the status of my application, it says “In Progress.” What does that mean? Is there anything additional required?

  If the status of your application is “In Progress,” there is nothing further for you to do. Your application has been received by the hiring department for review. The decision timeline is at the discretion of the hiring department; the Office of Talent Acquisition is not privy to that information. The status will remain “In Progress” until the hiring department has reached a decision at which time the status will change to “Position Filled.”

• How do I make additional edits to my application once it has been submitted?

  Once an application has been submitted, you will not be able to make any edits to your application. Please review your application before it is submitted to ensure all information is accurate. Please do not withdraw your application or create another account to make edits.

• Why is there a Withdraw link?

  Once you have submitted your application, you are able to withdraw the application. If you have decided that you no longer want to be considered for the position, you will click the “Withdraw” link. Once you have applied and withdrawn your application, you will not be able to reapply for the position. Please do not withdraw to edit your application

• How long does it take the Hiring Authority to select a candidate?

  The length of the recruitment and screening process may vary from position to position depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email

• I have completed an application. Will I need to create a new application each time I apply for a position?

  Once you have completed the application, it will be in the applicant tracking system. When you apply for another position, the application will prepopulate, and you will be able to add, edit or leave the information the same. You will need to certify and submit the application for each new position for which you have applied.

• The posting did not allow me to share additional documents on my application. Can I send additional documents or a follow-up letter?

  Aside from the application, many of our postings request a resume and/or curriculum vitae, cover letter, transcripts, certifications, licenses and/or a list of references. All documents (required and optional) are indicated on the posting under “Required Applicant Documents” and/or “Special Instructions to Applicants”. Those listed are the only documents that will be accepted as part of the application process. Additional relevant documents may be shared at the time of interview and may also be requested as the consideration process moves forward.

• I am having difficulty attaching documents. What can I do?
  • Not all postings require additional documents. Please check the “Required Applicant Documents” and/or “Special Instructions to Applicants’’ on the posting for which documents are required and/or optional.
  • The application system only accepts PDF files and Microsoft Word documents.
  • Official Transcripts are often password protected and/or encrypted. Our system cannot accept these files due to the protection. In order to submit them in the system, you may print the transcript, scan it as a PDF file, and then attach it.
• How do I know if I am qualified for a position when reviewing the posting?

  When reviewing the postings online, two important fields: “Minimum Qualifications”, and “Preferred Qualification”. Qualified applicants must meet all of the requirements in the “Minimum Qualifications” field to be considered for a position. The most qualified applicants will likely also meet some or all of the qualifications listed in the “Preferred Qualifications” field.

• Can I send my resume or paper application to the Office of Human Resources or Hiring Manager?

  Youngstown State University only accepts application materials electronically via the http://jobs.ysu.edu website. All candidate materials are reviewed electronically by the Search Committee and Hiring Manager.

• Can you provide me with additional information about the job, Search Committee or Hiring Manager?

  We cannot provide names or contact details for search committee members or hiring managers. In some cases, the posting may provide a contact person for more information or additional questions. If your interest is to primarily identify to whom to address your application materials, it is acceptable to address materials using “Dear Hiring Manager” or “Dear Search Committee.”